The clauses you'll want to look out for and/or ask to include when reviewing + negotiating contracts with the following 15 categories:
No one likes to read the fine print.... we get it!
So consider this your fast track to reviewing + refining your venue and vendor contracts - one of the least sexy, yet most critical parts of the planning process.
With over a decade of experience establishing detailed wedding plans, directing complex vendor teams and refining our own internal processes + templates to set our clients up for success, we hope these "trade secrets" allow you to set up a solid foundation for your own wedding plans right from the start!
Package dates, inclusions, and specifics on who you're actually booking with each company
Important deadlines for planning/design decisions and payment installments
Guaranteed rates and deadlines for upgrades later on, should you wish
Overtime rates, late payment fees, unforeseen expenses that might be incurred across the event dates
Vendor meal, Green Room and equipment requirements, as well as any setup and breakdown considerations
Policies on repurposing decor, production timeline capabilities and intentions of on-site associates, required number of breaks, etc.
Costs for adding additional staff members or revising timelines closer to the wedding date
Their willingness to collaborate with you + tailor their services to your needs/expectations
Measures both parties will take to ensure quality control
Creative license of the company, including how it pertains to substitutions in the event of an emergency
Copyrights, model and/or print releases, ownership of the design files, etc.
Travel Policies and Associated Costs
Minimum spend requirements + hidden fees to look out for
How Cancellations, Terminations, And Breaches Of Agreement Would Be Handled
And this is just the start! While our contract checklists are designed to address the key topics for each vendor category, we've also given a fair bit of real estate to the unknowns. Those nightmare scenarios you hope will never happen, but you want to be prepared for if they ever do.
As much as we detest the phrase, "you don't know what you don't know," it's absolutely true. And never is it more applicable than the multifarious world of wedding vendors and their contracts.
1. Venue 2. Ceremony Music 3. Reception Band 4. DJ 5. Catering 6. Photography 7. Videography 8. Floral Design 9. A/V & Production 10. Rentals 11. Hair & Makeup 12. Cake & Desserts 13. Room Blocks 14. Officiant 15. Stationery