Put the Rum In The Coconut
The guest experience started well before their arrival at Jardin Tropezina. Saint-Tropez tends to be a very tricky spot for transportation in general, but especially during summer. Despite the endless potential for hiccups in the guest experience, we made sure it was seamless.
guest arrival
The Fashion
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Guests were welcomed with creamy coconut mojitos or fresh coconut water, served in branded coconuts to match the event! Multicolored biodegradable rice straws completed the look, alongside custom bright cocktail napkins with gold foil palm tree accents
Our "coconut man" provided some live entertainment and helped with guest flow by being positioned further into the event space for coconut cocktail refills
Escaping the crowds along Pampelonne Beach, we planted our Beach Club Celebration roots in nearby Ramatuelle, where white sands are bordered by crystalline waves.
Kate & Chad had a special mini moke arrival!
How did we do it?
We calculated the perfect event timings considering temperatures, sun exposure and traffic patterns, in addition to the basics (flow, access times for setup, etc.)
For transportation, we organized small groups across 8 looping sprinter vans and communicated the transportation schedule to each individual group in advance + on the day by WhatsApp.
(We live by the ethos of keeping guest comms simple + straightforward at all times.)
We stationed 2 of our team members at the pickup point and the dropoff location to direct guests in-person
We constantly tracked each shuttle's location using Apple Airtags since signals can be spotty in these parts
We actively communicated each shuttle's ETA to the food + bev team at the venue so freshly prepared welcome drinks would be at the ready 30-45 seconds before their arrival. Seriously... no one wants melted ice in their cocktail!